Terms & Conditons

§ 1 General

(1)  These general event conditions (T&C) apply with regard to all the cycling events („event“) carried out by RAD RACE GmbH („organiser“).

(2)  With their inclusion via registration on the event website the T&C regulate the contractual relationship between the contracting party and the organiser (“participation agreement”). The “contracting party” and therefore the organiser’s contracting party and entitled to assert a claim against the organiser is exclusively the party that obtains the event services via the respective event website; this applies explicitly even if the event services include entitlements to participate or other services in favour of third parties.

(3)  An essential component of the participation agreement are the regulations (“RAD CODE” and "DISCLAIMER") applicable for the respective event and accessible on the website. The contracting party hereby assures that he has read the regulation in force in each case and in the event of obtaining event services for third parties he has brought them to the attention of the individuals concerned in advance.

(4)  The contracting party acknowledges that a mandatory requirement for participation in the organiser’s events is to submit a valid liability statement for the respective event that is available (unaltered) on the respective event website, including acknowledgment of the respective applicable regulation contained therein. The contracting party shall ensure that the organiser has originals of the participation agreement signed by all those individuals for whom the contracting party obtains event services under the participation agreement no later than when accredited. Individuals who have not submitted a declaration of liability will not be admitted to the event without the contracting party accruing any rights from this.

(5)  The contracting party guarantees that the details of individuals he has provided in the registration process are correct and complete and the individuals concerned are entitled to participate as defined in the respective regulation.

§ 2 Event Services

(1)  The contracting party guarantees that the details of individuals he has provided in the registration process are correct and complete and the individuals concerned are entitled to participate as defined in the respective regulation By registering on the respective event website, i.e. concluding the participation agreement, the contracting party acquires for all the individuals named on the registration form the right to participate in the event in accordance with the current T&C and the applicable regulation provided the appropriate declarations of liability have been submitted..

(2)  The respective event services are described on the relevant event site. After registering on the event website the contracting party receives a confirmation of registration.

(3)  Except for the “RAD RACE LAST WO/MAN STANDING” the events in question are open-air events, which are exposed to the elements (weather conditions, etc.). The contracting party acknowledges that the organizer cannot always influence circumstances locally and the organizer reserves the right to make adjustments to the contractual services for legitimate reasons (e.g. routing) while taking account of participants’ interests in the best possible way.

(4)  The event services are not transferable. The only individuals entitled to participate are those named on the registration form. The exception to this ist he single substitution of a participant based on a written application by the contracting party up to 2 weeks before the event begins. For swapping riders after registration a fee of 10€ will be charged. Special rules apply tot he participants oft he „RAD RACE Tour de Friends“: Swapping team members or passing the start position to another person will be possible up until 4 weeks before the event. In this case a fee of 30€ will be charged.

(5)  The event documents are handed over only on presentation of the confirmation mail (see § 3 (5), the signed declaration of liability and an ID card or passport. If it is not possible to pick up the event documents personally; these may be only handed over to someone with authority in writing. The event documents will not be shipped.

(6)  The organizer uses transponders for time keeping during the RAD RACE LAST WO/MAN STANDING. The participants are obliged to handle the transponders with care and according to the organizers instructions. By attending the event the participant agrees to reimburse the value (80€) of the transponder in case of loss or damage.

The organizer may use GPS devices to track individual participants and publish their position on www.rad-race.com during the following events: RAD RACE TOUR DE FRIENDS VI, RAD RACE 96 HOURS and RAD CAMP. The participants are obliged to handle the GPS devices with care and according to the organizers instructions. By attending the event the participant agrees to reimburse the value (170€) of the GPS device in case of loss or damage.

§ 3 Services Provided, Payment Terms, and Confirmation of Participation

(1)  For the event services the contracting party pays for the service specified as part of the registration process (“attendance fee”). This also applies explicitly to attendance fees the contracting party obtains for the third parties referred to in the registration.

(2)  The attendance fees are quoted inclusive of statutory VAT.

(3)  The payment of the attendance fee is made via PayPal® or Stripe®.

(4)   Once all the attendance fees have been paid, the contracting party receives confirmation from the organiser for each individual he has registered. The confirmation serves as proof that the organiser has received the attendance fees in full. The confirmation shall be submitted for accreditation at the event venue. Without the confirmation individuals will not be admitted to the event without the contracting party accruing any rights from this.

(5)   for the RAD RACE TOUR DE FRIENDS COLOMBIA under thirty variant, you must provide proof of age within two weeks after receiving your confirmation email. Please send a picture of your identity document (identity card/passport) to registration@rad-race.com. If you do not provide this proof, your starting place will be declared invalid. A subsequent increase to the regular price is not possible.

For a successful registration under 30 the participant must be born after October 4th, 1994.

§ 4 Cancellation-Refund

(1) A cancellation succeeding into a refund is not possible in any case. If a participant is unable to attend to the event it is possible to pass the participation to another person (as described in § 2 (4)).

(2) By purchasing a ticket (starting spot) for one of our races the following rights of withdrawal apply:

Exception: RAD RACE 96 HOURS (2024)

Participation in the "RAD RACE 96 HOURS" is an exception in so far, as the following cancellation terms apply: With a cancellation up to and including March 1st 2024 the organizer shall refund 75% of the attendance fees. From March 2nd 2022 there is no cancellation possible anymore under no circumstances and there are no refunds.

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Exception: RAD RACE Tour De Friends Colombia

Participation in the "RAD RACE Tour De Friends Colombia" is an exception in so far, as the following cancellation terms apply: With a cancellation up to and including March 1st 2024 the organizer shall refund 75% of the attendance fees. With a cancellation from March 2nd 2024 up to and including June 1st 2024 the organizer shall refund 50% of the attendance fees. From June 2nd 2024 a cancellation is only permitted on presentation of a doctor’s certificate, which shows participation is impossible for medical reasons. In this case the organizer refunds 50% of the attendance fees. From August 1st 2024 there is no cancellation possible anymore under no circumstances and there are no refunds.

(4) The refund of the aforementioned sums to be reimbursed occurs within 30 days of the organizer receiving the cancellation notice.

§ 5 Force Majeure

(1)  If the event or individual stages are cancelled or abandoned due to force majeure, official orders, safety reasons or reasons for which the organizer is not responsible (i.g. another Covid), the organizer shall be released from his obligations and the organizer is not liable for damages that the contracting party or participants incur for this reason (e.g. travel and accommodation costs).

(2)  If the event or individual stages are changed in venue and/or timing due to force majeure (e.g. bad weather), for which the organizer is not responsible, the organizer shall be released from his obligations and the organizer is not liable for damages that the contracting party or participants incur for this reason (e.g. travel and accommodation costs).

(3)  A refund of attendance fees in the aforementioned cases described in § 5 (1) and (2) is excluded. With a change in venue and/or time the contracting party and the participants are entitled to attend the rescheduled event.

§ 6 Data Collection & Use

All important information about data collection and use you can find HERE.

All important information about cookies you can find HERE.

§ 7 The Organizer's Liability

(1)  The organizer’s liability is limited as follows:

1. The organizer’s liability for damages arising from injury to life, limb or health, which is based on the negligent or wilful breach of duty by the organizer or one of the organizer’s lawful representatives or agents, is unlimited in terms of cause and amount.

2. For other damages that are based on the wilful or grossly negligent breach of duty by the organizer or one of the organizer’s lawful representatives or agents, the organizer’s liability is also unlimited in terms of cause and amount.

3. The organizer has no liability for damages that are based on negligent breach of duty by the organizer or one of the organizer’s lawful representatives or agents unless it involves damages arising from the breach of cardinal obligations. Liability for damages arising from the breach of cardinal obligations is, however, limited to the replacement value of the foreseeable and contract-typical damage in terms of the amount when the contract was signed. “Cardinal obligations” are those whose fullfilment enables the contract to be properly executed in the first place and on compliance with which I can normally rely.

(2)  The contracting party is hereby explicitly reminded once again that the organizer and/or his lawful representatives or agents are not liable for damages for which they are not responsible. This applies, for example, to damages that are caused by malpractice/riding errors of other riders or the fact that participants have been prevented in whole or in part from attending due to legal provisions and/or government directives.

(3)  This liability limitation also applies expressly to lost valuables, items of clothing and pieces of equipment and damage to bicycles that occur while being transported back.

§ 8 Miscellaneous

(1)  Verbal side agreements have not been made in this matter. Additions and amendments to the agreement must be in writing to be valid (not email). The same applies to waiving or modifying the aforementioned written form.

(2)  If individual provisions of this participation agreement should be or become invalid or should there be a loophole requiring regulation, the participation agreement is otherwise valid. The parties shall conduct negotiations in good faith to replace the invalid or missing provision with a valid one that comes closest to the parties’ documented business intention.

(3)  This agreement is subject exclusively to German law.

**Last update: November 22th, 2023**