Terms & Conditons

GENERAL TERMS & CONDITIONS FOR RAD RACE EVENTS

§ 1 General

(1) These general event conditions (“T&C”) apply to all cycling events (“event”) carried out by RAD RACE GmbH (“organiser”).

(2) By registration via the respective event website, these T&C form part of and govern the contractual relationship between the contractual partner and the organiser (“participation agreement”). The “contractual partner” and therefore the only party entitled to assert claims against the organiser is the party that acquires the event services via the respective event website; this applies explicitly even if the event services include entitlements to participate or other services in favour of third parties.

(3) An essential component of the participation agreement are the regulations (“RAD CODE” and “DISCLAIMER”) applicable for the respective event and accessible on the website. The contractual partner confirms that they have read the regulations applicable at the time of registration and, if they acquire event services for third parties, that they have made these regulations available to the individuals concerned prior to registration.

(4) The contractual partner acknowledges that a mandatory requirement for participation in the organiser’s events is the submission of a valid declaration of liability (disclaimer) for the respective event, as provided (unaltered) on the respective event website, including acknowledgement of the applicable regulations contained therein. The contractual partner shall ensure that the organiser has a declaration of liability signed by all individuals for whom the contractual partner acquires event services under the participation agreement at the latest upon accreditation. Individuals who have not submitted a declaration of liability will not be admitted to the event; the contractual partner shall not derive any rights or claims from this.

(5) The contractual partner guarantees that the information provided for all individuals during the registration process is correct and complete and that the individuals concerned fulfil the participation requirements as defined in the respective regulations.

§ 2 Event Services

(1) By registering on the respective event website and thereby concluding the participation agreement, the contractual partner acquires, for all individuals named in the registration, the right to participate in the respective event in accordance with these T&C and the applicable regulations, provided the required declarations of liability have been submitted.

(2) The respective event services are described on the relevant event website. After registering on the event website, the contractual partner receives a confirmation of registration.

(3) Except for the “RAD RACE LAST WO/MAN STANDING”, the organiser’s events are open-air events, which are exposed to the elements (weather conditions, etc.). The contractual partner acknowledges that the organiser cannot always influence conditions on site and that the organiser reserves the right to make adjustments to the contractual services for legitimate reasons (e.g. route changes), taking into account the participants’ interests in the best possible way.

(4) Event services are not transferable. Only those individuals named in the registration form are entitled to participate. By way of exception, a one-time substitution of a participant is possible upon written request by the contractual partner up to two weeks before the start of the event. For swapping riders after registration, a fee of EUR 10 will be charged. Special rules apply to the participants of “RAD RACE TOUR DE FRIENDS”: swapping team members or transferring the starting place to another person is possible up to eight weeks before the event; in this case a fee of EUR 30 will be charged.

(5) Event documents are handed over only upon presentation of the confirmation email (see § 3 (4)), the signed declaration of liability and an identity document (ID card or passport). If it is not possible to pick up the event documents personally, they may be handed over to an authorised third person upon presentation of a written authorisation. Event documents will not be shipped.

(6) The organiser uses transponders for timekeeping during “RAD RACE LAST WO/MAN STANDING”. Participants are obliged to handle the transponders with care and in accordance with the organiser’s instructions. By attending the event, the participant agrees to reimburse the value of the transponder (EUR 80) in case of loss or damage.

The organiser may use GPS devices to track individual participants and publish their position on www.rad-race.com during the following events: “RAD RACE TOUR DE FRIENDS”, “RAD RACE 96 HOURS” and “RAD CAMP”. Participants are obliged to handle the GPS devices with care and in accordance with the organiser’s instructions. By attending the event, the participant agrees to reimburse the value of the GPS device (EUR 170) in case of loss or damage.

§ 3 Services Provided, Payment Terms, and Confirmation of Participation

(1) For the event services, the contractual partner pays the fee specified during the registration process (“attendance fee”). This also applies explicitly to attendance fees that the contractual partner acquires on behalf of the third parties listed in the registration.

(2) Attendance fees are quoted inclusive of statutory VAT, where applicable.

(3) Payment of the attendance fee is made via PayPal®, Stripe® or other payment methods offered on the registration platform.

(4) Once all attendance fees have been paid in full, the contractual partner receives a confirmation from the organiser for each individual registered. The confirmation serves as proof that the organiser has received the attendance fees in full. The confirmation must be presented at the event venue for accreditation. Without this confirmation, individuals will not be admitted to the event, and the contractual partner shall not derive any rights or claims from this.

(5) Additional age-related or discounted categories (such as “under 30”) may be subject to specific conditions that will be communicated in the respective event information. Where proof of age or other eligibility is required, it must be provided within the period stated in the event information; otherwise, the discounted entry or special category may be cancelled or converted to a regular entry in accordance with the organiser’s conditions.

§ 4 Cancellation – Refund

(1) As a general rule, cancellation by the contractual partner with a refund of the attendance fee is not possible. If a participant is unable to attend the event, it is possible to transfer the participation to another person in accordance with § 2 (4).

(2) By purchasing a ticket (starting spot) for one of the organiser’s events, the contractual partner acknowledges that contractual cancellation rights exist only for the events “RAD RACE TOUR DE FRIENDS” and “RAD RACE 96 HOURS” and are governed as follows:

– If the organiser receives the written notice of cancellation at least six (6) months before the scheduled start date of the event, the organiser will refund 75% of the attendance fees.

– If the organiser receives the written notice of cancellation at least three (3) months but less than six (6) months before the scheduled start date of the event, the organiser will refund 50% of the attendance fees.

– If the organiser receives the written notice of cancellation less than three (3) months before the scheduled start date of the event, no cancellation is possible and no refund will be made.

The time of receipt of the written cancellation by the organiser is decisive for the calculation of the deadlines above.

For all other events of the organiser, there is no contractual right to cancellation with refund of attendance fees; § 2 (4) (participant substitution) remains unaffected.

(3) Refunds of the amounts to be reimbursed pursuant to § 4 (2) shall be made within 30 days of receipt of the cancellation notice by the organiser.

§ 5 Force Majeure

(1) If the event or individual stages are cancelled or abandoned due to force majeure, official orders, safety reasons or reasons for which the organiser is not responsible (e.g. another pandemic such as COVID-19), the organiser shall be released from its obligations to perform. The organiser is not liable for damages that the contractual partner or participants incur for this reason (e.g. travel and accommodation costs).

(2) If the event or individual stages are changed in venue and/or timing due to force majeure (e.g. bad weather) or other reasons for which the organiser is not responsible, the organiser shall be released from its obligations to perform in the originally agreed form. The organiser is not liable for damages that the contractual partner or participants incur for this reason (e.g. travel and accommodation costs).

(3) A refund of attendance fees in the cases described in § 5 (1) and (2) is excluded. In the event of a change in venue and/or time, the contractual partner and the participants are entitled to attend the rescheduled event.

§ 6 Data Collection & Use

All important information about the collection and use of personal data can be found in the organiser’s Privacy Policy available on the organiser’s website.

All important information about the use of cookies can be found in the cookie information / cookie policy on the organiser’s website.

§ 7 The Organizer’s Liability

(1) The organiser’s liability is limited as follows:

The organiser is liable without limitation for damages arising from injury to life, body or health which are based on a negligent or intentional breach of duty by the organiser or one of the organiser’s legal representatives or vicarious agents.

For other damages that are based on an intentional or grossly negligent breach of duty by the organiser or one of the organiser’s legal representatives or vicarious agents, the organiser’s liability is likewise unlimited in terms of cause and amount.

For other damages that are based on a merely negligent breach of duty by the organiser or one of the organiser’s legal representatives or vicarious agents, the organiser is liable only in the event of a breach of essential contractual obligations (“cardinal obligations”). In such cases, liability is limited to the replacement of the foreseeable damage typical for this type of contract at the time of conclusion of the contract. Cardinal obligations are those obligations whose fulfilment enables the proper execution of the contract in the first place and on whose compliance the contractual partner regularly relies.

(2) The contractual partner is expressly reminded that the organiser and/or its legal representatives or vicarious agents are not liable for damages for which they are not responsible. This applies, for example, to damages caused by riding errors or misconduct of other riders or by the fact that participants are wholly or partially prevented from taking part due to legal provisions and/or government directives.

(3) This limitation of liability also expressly applies to lost valuables, clothing and equipment and to damage to bicycles, in particular damage occurring during transport back after the event.

§ 8 Miscellaneous

(1) No verbal side agreements have been made. Additions and amendments to this participation agreement must be made in writing (not by email) in order to be valid. The same applies to any waiver of or deviation from this written form requirement.

(2) If individual provisions of this participation agreement should be or become invalid or if there is a regulatory gap, the participation agreement shall otherwise remain valid. The parties shall negotiate in good faith to replace the invalid or missing provision with a valid one that comes closest to the documented commercial intention of the parties.

(3) This agreement is subject exclusively to German law.

Last update: November 20, 2025