Disclaimer

RAD RACE TOUR DE FRIENDS JAPAN 2026

For convenience, this disclaimer is provided in both English and German. The German version can be found below. In case of discrepancies between the two versions, the German text shall prevail.

By entering the event site and/or participating in the RAD RACE TOUR DE FRIENDS JAPAN 2026 (“TDF JAPAN 2026”), all participants and visitors accept the following disclaimer and terms of participation.

Liability

Participation in the event takes place at the participant’s own risk. This does not affect the organiser’s liability in accordance with the provisions below.

The organiser (RAD RACE GmbH) shall be liable without limitation

– for damage resulting from intentional acts or gross negligence by the organiser or its legal representatives or vicarious agents, and

– for damage resulting from injury to life, body or health, irrespective of the degree of fault, where such damage is caused by a negligent or intentional breach of duty by the organiser or its legal representatives or vicarious agents.

For other damage caused by simple (ordinary) negligence, the organiser shall only be liable in the event of a breach of essential contractual obligations (cardinal duties). In such cases, liability is limited to the typical, foreseeable damage at the time of conclusion of the contract. Essential contractual obligations are those obligations whose fulfilment is essential for the proper performance of the event and on the fulfilment of which the participant regularly relies.

Any further liability of the organiser is excluded. Mandatory statutory liability (in particular under German product liability law) remains unaffected.

Participants are responsible for ensuring that their level of training and state of health allow safe participation in a multi-day cycling event in Japan (including long distances, climbs, heat, traffic and local conditions). This does not affect the organiser’s liability under the provisions above.

Mandatory Insurance and Proof of Coverage

Participation in TDF JAPAN 2026 is only permitted if the participant has valid insurance cover for the duration of the trip, including the travel to, stay in and return from Japan.

Each participant must, at a minimum, have:

– personal liability insurance, and

– international health insurance (travel health insurance) valid in Japan,

or a travel insurance policy that provides equivalent cover for both personal liability and medical treatment abroad, including emergency treatment and repatriation, and that includes road cycling participation in an organised multi-day event.

Participants must be able to provide written proof of such insurance cover at any time upon request by the organiser. The organiser reserves the right to exclude participants from the event if they are unable to provide sufficient proof of insurance; in such cases, there is no entitlement to a refund of participation fees or other costs.

Compliance with Local Laws and Regulations

Participants are solely responsible for complying with all applicable laws and regulations of Japan and any transit countries. This includes in particular:

– road traffic regulations (including the Japanese Road Traffic Act and local traffic rules),

– public order and safety regulations,

– customs, immigration and visa regulations, and

– any other applicable local administrative or criminal law provisions.

The organiser is not liable for any consequences arising from violations of such laws by participants, including but not limited to fines, penalties, criminal prosecution, detention or deportation.

Participants undertake to indemnify and hold harmless the organiser from any third-party claims, fines, fees, costs or other expenses imposed on the organiser in connection with violations of local laws by the participant, except where the organiser is at fault.

Traffic Regulations and Road Safety

TDF JAPAN 2026 takes place primarily on public roads and in public spaces that are open to general traffic. Participants are required to comply with all applicable road traffic regulations at all times. This includes, in particular, obeying traffic signs and signals, respecting right-of-way rules, and exercising particular care in tunnels, on descents, in urban traffic and on narrow or winding roads.

Failure to comply with these regulations significantly increases the risk of serious injury or fatality. The organiser shall not be liable for injuries to life, body or health that result solely from a participant’s disregard of applicable traffic regulations or instructions given by the police or other authorities.

Rules and Disqualification

Participants agree to follow the rules and regulations determined by the organiser (as published on the organiser’s website and communicated on-site) and to comply with instructions given by the organiser, its staff and guides at all times.

The organiser reserves the right to exclude participants from the event, temporarily or permanently, in particular if:

– safety-relevant instructions are ignored,

– there is a serious or repeated breach of these rules or of this disclaimer,

– required insurance cover cannot be proven, or

– there are serious breaches of local law or behaviour that endangers other participants, staff or third parties.

Environmental Protection Commitment

RAD RACE GmbH actively promotes environmental responsibility across all business activities. Participants and stakeholders are expected to comply with applicable environmental laws and regulations, particularly concerning waste disposal, soil and water protection and pollution control. Proven infringements may result in disqualification and, where applicable, claims for damages.

Force Majeure

In cases of force majeure (such as natural disasters, war, epidemics, decisions by authorities, severe weather, road closures or other events beyond the organiser’s reasonable control) that substantially affect or render impossible the safe execution of TDF JAPAN 2026 or parts of it, the organiser (RAD RACE GmbH) shall not be liable for damages resulting from the cancellation, postponement or modification of the event, except in cases of intent or gross negligence.

Any refund or credit of registration fees in such cases will be handled in accordance with the organiser’s General Terms & Conditions and the applicable statutory provisions.

Media and Image Rights

By participating, participants consent, without compensation, to the use, distribution and publication of photos, videos, sound recordings and interviews made of them in connection with their participation in TDF JAPAN 2026. These materials may be used in various media formats, including radio, television, internet, social media, advertising, books and other media.

Names and other result-related data may be published in result lists on www.rad-race.com and in accompanying media coverage.

Age Verification

Participants must generally be at least 18 years old at the start of the event.

Participants who are at least 16 but under 18 years of age may participate only with the prior written consent of a parent or legal guardian. The signed consent form must be submitted to the organiser before the start of the event. RAD RACE GmbH reserves the right to exclude any participant providing false information regarding their age or other registration data.

Final Provisions

This disclaimer is governed by German law. Mandatory consumer protection provisions of the participant’s home country remain unaffected where they apply.

Should any provision of this disclaimer be or become invalid, the validity of the remaining provisions shall not be affected. In such a case, a valid provision shall apply which comes closest to the economic intent of the invalid provision.

Last update: November 20, 2025

GENERAL TERMS & CONDITIONS FOR RAD RACE EVENTS

§ 1 General

(1) These general event conditions (“T&C”) apply to all cycling events (“event”) carried out by RAD RACE GmbH (“organiser”).

(2) By registration via the respective event website, these T&C form part of and govern the contractual relationship between the contractual partner and the organiser (“participation agreement”). The “contractual partner” and therefore the only party entitled to assert claims against the organiser is the party that acquires the event services via the respective event website; this applies explicitly even if the event services include entitlements to participate or other services in favour of third parties.

(3) An essential component of the participation agreement are the regulations (“RAD CODE” and “DISCLAIMER”) applicable for the respective event and accessible on the website. The contractual partner confirms that they have read the regulations applicable at the time of registration and, if they acquire event services for third parties, that they have made these regulations available to the individuals concerned prior to registration.

(4) The contractual partner acknowledges that a mandatory requirement for participation in the organiser’s events is the submission of a valid declaration of liability (disclaimer) for the respective event, as provided (unaltered) on the respective event website, including acknowledgement of the applicable regulations contained therein. The contractual partner shall ensure that the organiser has a declaration of liability signed by all individuals for whom the contractual partner acquires event services under the participation agreement at the latest upon accreditation. Individuals who have not submitted a declaration of liability will not be admitted to the event; the contractual partner shall not derive any rights or claims from this.

(5) The contractual partner guarantees that the information provided for all individuals during the registration process is correct and complete and that the individuals concerned fulfil the participation requirements as defined in the respective regulations.

§ 2 Event Services

(1) By registering on the respective event website and thereby concluding the participation agreement, the contractual partner acquires, for all individuals named in the registration, the right to participate in the respective event in accordance with these T&C and the applicable regulations, provided the required declarations of liability have been submitted.

(2) The respective event services are described on the relevant event website. After registering on the event website, the contractual partner receives a confirmation of registration.

(3) Except for the “RAD RACE LAST WO/MAN STANDING”, the organiser’s events are open-air events, which are exposed to the elements (weather conditions, etc.). The contractual partner acknowledges that the organiser cannot always influence conditions on site and that the organiser reserves the right to make adjustments to the contractual services for legitimate reasons (e.g. route changes), taking into account the participants’ interests in the best possible way.

(4) Event services are not transferable. Only those individuals named in the registration form are entitled to participate. By way of exception, a one-time substitution of a participant is possible upon written request by the contractual partner up to two weeks before the start of the event. For swapping riders after registration, a fee of EUR 10 will be charged. Special rules apply to the participants of “RAD RACE TOUR DE FRIENDS”: swapping team members or transferring the starting place to another person is possible up to eight weeks before the event; in this case a fee of EUR 30 will be charged.

(5) Event documents are handed over only upon presentation of the confirmation email (see § 3 (4)), the signed declaration of liability and an identity document (ID card or passport). If it is not possible to pick up the event documents personally, they may be handed over to an authorised third person upon presentation of a written authorisation. Event documents will not be shipped.

(6) The organiser uses transponders for timekeeping during “RAD RACE LAST WO/MAN STANDING”. Participants are obliged to handle the transponders with care and in accordance with the organiser’s instructions. By attending the event, the participant agrees to reimburse the value of the transponder (EUR 80) in case of loss or damage.

The organiser may use GPS devices to track individual participants and publish their position on www.rad-race.com during the following events: “RAD RACE TOUR DE FRIENDS”, “RAD RACE 96 HOURS” and “RAD CAMP”. Participants are obliged to handle the GPS devices with care and in accordance with the organiser’s instructions. By attending the event, the participant agrees to reimburse the value of the GPS device (EUR 170) in case of loss or damage.

§ 3 Services Provided, Payment Terms, and Confirmation of Participation

(1) For the event services, the contractual partner pays the fee specified during the registration process (“attendance fee”). This also applies explicitly to attendance fees that the contractual partner acquires on behalf of the third parties listed in the registration.

(2) Attendance fees are quoted inclusive of statutory VAT, where applicable.

(3) Payment of the attendance fee is made via PayPal®, Stripe® or other payment methods offered on the registration platform.

(4) Once all attendance fees have been paid in full, the contractual partner receives a confirmation from the organiser for each individual registered. The confirmation serves as proof that the organiser has received the attendance fees in full. The confirmation must be presented at the event venue for accreditation. Without this confirmation, individuals will not be admitted to the event, and the contractual partner shall not derive any rights or claims from this.

(5) Additional age-related or discounted categories (such as “under 30”) may be subject to specific conditions that will be communicated in the respective event information. Where proof of age or other eligibility is required, it must be provided within the period stated in the event information; otherwise, the discounted entry or special category may be cancelled or converted to a regular entry in accordance with the organiser’s conditions.

§ 4 Cancellation – Refund

(1) As a general rule, cancellation by the contractual partner with a refund of the attendance fee is not possible. If a participant is unable to attend the event, it is possible to transfer the participation to another person in accordance with § 2 (4).

(2) By purchasing a ticket (starting spot) for one of the organiser’s events, the contractual partner acknowledges that contractual cancellation rights exist only for the events “RAD RACE TOUR DE FRIENDS” and “RAD RACE 96 HOURS” and are governed as follows:

– If the organiser receives the written notice of cancellation at least six (6) months before the scheduled start date of the event, the organiser will refund 75% of the attendance fees.

– If the organiser receives the written notice of cancellation at least three (3) months but less than six (6) months before the scheduled start date of the event, the organiser will refund 50% of the attendance fees.

– If the organiser receives the written notice of cancellation less than three (3) months before the scheduled start date of the event, no cancellation is possible and no refund will be made.

The time of receipt of the written cancellation by the organiser is decisive for the calculation of the deadlines above.

For all other events of the organiser, there is no contractual right to cancellation with refund of attendance fees; § 2 (4) (participant substitution) remains unaffected.

(3) Refunds of the amounts to be reimbursed pursuant to § 4 (2) shall be made within 30 days of receipt of the cancellation notice by the organiser.

§ 5 Force Majeure

(1) If the event or individual stages are cancelled or abandoned due to force majeure, official orders, safety reasons or reasons for which the organiser is not responsible (e.g. another pandemic such as COVID-19), the organiser shall be released from its obligations to perform. The organiser is not liable for damages that the contractual partner or participants incur for this reason (e.g. travel and accommodation costs).

(2) If the event or individual stages are changed in venue and/or timing due to force majeure (e.g. bad weather) or other reasons for which the organiser is not responsible, the organiser shall be released from its obligations to perform in the originally agreed form. The organiser is not liable for damages that the contractual partner or participants incur for this reason (e.g. travel and accommodation costs).

(3) A refund of attendance fees in the cases described in § 5 (1) and (2) is excluded. In the event of a change in venue and/or time, the contractual partner and the participants are entitled to attend the rescheduled event.

§ 6 Data Collection & Use

All important information about the collection and use of personal data can be found in the organiser’s Privacy Policy available on the organiser’s website.

All important information about the use of cookies can be found in the cookie information / cookie policy on the organiser’s website.

§ 7 The Organizer’s Liability

(1) The organiser’s liability is limited as follows:

The organiser is liable without limitation for damages arising from injury to life, body or health which are based on a negligent or intentional breach of duty by the organiser or one of the organiser’s legal representatives or vicarious agents.

For other damages that are based on an intentional or grossly negligent breach of duty by the organiser or one of the organiser’s legal representatives or vicarious agents, the organiser’s liability is likewise unlimited in terms of cause and amount.

For other damages that are based on a merely negligent breach of duty by the organiser or one of the organiser’s legal representatives or vicarious agents, the organiser is liable only in the event of a breach of essential contractual obligations (“cardinal obligations”). In such cases, liability is limited to the replacement of the foreseeable damage typical for this type of contract at the time of conclusion of the contract. Cardinal obligations are those obligations whose fulfilment enables the proper execution of the contract in the first place and on whose compliance the contractual partner regularly relies.

(2) The contractual partner is expressly reminded that the organiser and/or its legal representatives or vicarious agents are not liable for damages for which they are not responsible. This applies, for example, to damages caused by riding errors or misconduct of other riders or by the fact that participants are wholly or partially prevented from taking part due to legal provisions and/or government directives.

(3) This limitation of liability also expressly applies to lost valuables, clothing and equipment and to damage to bicycles, in particular damage occurring during transport back after the event.

§ 8 Miscellaneous

(1) No verbal side agreements have been made. Additions and amendments to this participation agreement must be made in writing (not by email) in order to be valid. The same applies to any waiver of or deviation from this written form requirement.

(2) If individual provisions of this participation agreement should be or become invalid or if there is a regulatory gap, the participation agreement shall otherwise remain valid. The parties shall negotiate in good faith to replace the invalid or missing provision with a valid one that comes closest to the documented commercial intention of the parties.

(3) This agreement is subject exclusively to German law.

Last update: November 20, 2025